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Dispatchers, the people who manage the fleet of a small trucking company, have a lot of decisions to make every day. You have to manage your drivers, oversee vehicle maintenance, find freight, and keep both your drivers and customers satisfied.

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Your Complete Fleet Management Checklist

Following the steps in this checklist will help keep your team on the road, lower operating costs, and keep jobs rolling in. Download today to optimize your fleet management skills.

Fleet management software is one of the essential tools to doing all of this work and doing it well. Because choosing any software suite involves a lot of research and decision-making, let’s take a look at the five most important features you should look for in your fleet management system.

1. Access to Real-Time Data

If there is one thing you must have in fleet management software, it is to give you access to real-time data about your vehicles, drivers, and freight. A good system will coordinate your apps, software programs, on-vehicle devices, and office machines and sync everything together.

That way, regardless of where you are — in the office, at home, or on the road — you can conveniently access everything you need to know to assess situations and solve problems. Fleet tracking software needs to give you immediate access to information from your trucks.

2. Excellent GPS Tracking Tools

This is another non-negotiable feature for dispatchers. GPS fleet tracking is essential to successful fleet management. If you don’t have strong GPS tracking capabilities, it will make it difficult to compete with fleets that know where all their trucks are and can promise accurate delivery times to their clients.

GPS tracking is about more than just knowing where the vehicles in your fleet are located. It’s also about:

  • Figuring out the best pairings between drivers and freight assignments
  • Tracking fuel use and expenditures
  • Completing work orders
  • Reducing the operating expenses associated with running the fleet
  • Being prepared for vehicle inspections

Using maps to search load boards is another great use of GPS technology. By searching for freight loads via online mapping tools, you can identify the perfect freight load for your drivers to pick up. This can help you save costs by reducing empty trucks on the drive home. You can find backhaul loads and avoid empty miles.

3. Budget-Friendly Options

Everyone is concerned about budget, but that’s especially true for small fleets. Small businesses don’t usually have buckets of extra money lying around, just waiting to be spent on fleet scheduling software, fleet route management, and other fleet management tools.

But the good news is that you don’t need to break the bank to access great features. Xpress Technologies prides itself on being a cost-effective solution to an industry-wide need.

There are two things to consider when it comes to fleet management software and budget:

    1. What does your budget cover for the initial installation and contract?
    2. How much money will your software help you save by reducing costs and increasing profits?

One way you will save on costs is by becoming more fuel-efficient. You can save on fuel costs by optimizing your drivers’ routes and focusing on sustainability.

Another thing to consider is the free options that are available to you. Xpress Technologies offers a no-cost, no-fee, no-contract fleet management solution that offers direct access to freight opportunities to keep your fleet running full.

4. Reliability & Consistency

Choose a software company that provides consistent, reliable customer service. Some software developers don’t have any experience with the trucking industry, making them a less appealing choice to many trucking businesses, large or small.

We recommend choosing a company that is directly connected with the industry. Software designed by people who have worked as carriers, owner-operators, and freight brokers will be more intuitive and more relevant than software designed by industry outsiders.

5. User-Friendly Features

Everyone in the company needs to be able to quickly and easily adapt to using the fleet management software you choose. That means that the easier it is for all roles to use the system, the more likely you are to quickly implement its usage among your drivers and team members.

Xpress Technologies Offers Fleet Management Solutions for Small Businesses

We help dispatchers managing small fleets keep their trucks full through a suite of services, including the Xpress Technologies App, and our hybrid load board, all backed by a team of live Carrier Xperience representatives.

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Looking for More Guidance? We’ve Made a Checklist. 

Our checklist offers several tips for running a successful small fleet management service. We’ve worked with countless dispatchers to help them increase freight loads, reduce costs, and see profit growth, thanks to a technology system created by people in the freight industry.  

Download this useful checklist today to find out what you could do next to improve your fleet management skills.