Dispatchers get to make important decisions about the day-to-day operations, and one of those decisions is what kind of GPS tracking their company should be using.
Managing a small fleet is easier when you have a strong GPS tracking service as part of your overall fleet management suite. Let’s take a deep dive into all the ways that good GPS tracking can improve your day-to-day fleet management operations.
Let’s break down the reasons why GPS tracking is an essential tool for dispatchers like you.
GPS Tracking Gives You Real-Time Location Data
You won’t have to wonder where your vehicles are or what they are doing because all of that information is available through your fleet management software’s GPS tracking.
When you have a smaller fleet, small mistakes add up quickly. One driver who uses their vehicle in an unauthorized manner or creates unnecessary fuel expenditures can have a major impact on your bottom line. It is therefore essential for dispatchers managing small fleets to have access to GPS tracking as part of their fleet management program.
GPS Tracking Improves Driver Safety
If there is an emergency on the road, the dispatcher can use GPS tracking to determine exactly where the vehicle is and how to quickly get help to a driver in need of assistance. Drivers will be safer after any breakdown, accident, or other emergencies, as their dispatcher can quickly send roadside assistance to the exact scene of an incident.
The pathway is clear: GPS technology promotes safer driving, and safer driving reduces costs while also improving your reputation in the field.
GPS Technology Helps You Manage Fuel Consumption and Costs
We all know that no single individual controls the price of gas. Although it would be nice if dispatchers could.
Gas prices fluctuate with global events, weather changes, and so much more. The only thing you can control is how you strategize your fleet’s fuel usage.
A big responsibility of dispatchers managing small fleets is to limit gas expenditures and find ways to reduce overall fuel costs.
You can evaluate which routes provide the most efficient fuel rates. If driving a few extra miles on a route ends up leading to a major reduction in how much fuel is used on the total drive, then it is certainly worth it to go the longer route and save on fuel costs.
Reducing Fuel Usage Increases Sustainability
When you use GPS tracking to reduce fuel consumption, you are doing more than protecting your own bottom line. When you consume less fuel by using more conservative driving guidelines and reducing idling, you are also helping our environment.
Sustainability is a huge part of the future of trucking. GPS technology, then, is better for our environment and contributes to a more sustainable future in trucking and freight hauling.
GPS Protects You from Theft-Related Losses and Delivery Time Disputes
What happens when a vehicle is stolen? Police reports, investigations, and much more. These necessary processes take a lot of time and effort. That means that you’re not just losing out on any freight or equipment that was stolen, but you are also losing money because of the time you have to spend addressing the theft.
A GPS tracking system is the single best tool you have for preventing and responding to theft. Label your truck as GPS-protected to deter thieves. Enabling GPS tracking means that you can quickly inform the authorities of the vehicle’s location, leading to a speedy recovery of your property.
GPS tracking leaves no room for interpretation when it comes to documenting delivery times. If there is a dispute over delivery time and you are facing potential losses as a result, you can use the data gathered from GPS tracking to pinpoint exact delivery times and lay any disputes to rest.
GPS Tracking Lowers Your Fleet’s Operational Costs
Drivers taking inefficient routes cost your company money, but it’s not always easy to tell from the road which route will be the most efficient. Dispatchers can analyze each driver’s routes to look for ways to optimize the time they are spending on the road.
GPS tracking allows you to immediately find a driver’s location and determine which driver is best suited for each freight job. Finding freight is easier when you use data-informed processes to match drivers and loads.
Optimize your drivers’ routes by planning the most efficient paths from Point A to Point B and back home.
GPS Increases Employee Productivity
When you track your drivers’ work hours with the accuracy of GPS tracking, you have ways to make sure that you are making the best use of your and your drivers’ time.
You can use information about total driving time and potential delays for deliveries, to better coordinate with your drivers. Because GPS technology allows you to track where loads are in real-time, you spend less time on the phone with drivers trying to pinpoint their location and estimated pick-up and drop-off times. Those few moments on the phone determining load locations really add up, and eats into the time you have to tend to your many other responsibilities. GPS technology boosts productivity by streamlining communication and information management.
GPS Tracking Means Happier Customers
It’s not just drivers and dispatchers who benefit from GPS tracking. It also makes customers incredibly happy. Why? Because your accuracy skyrockets when you know exactly where your trucks are.
It is a huge bonus for broker customers and direct custom, ers alike when your fleet has GPS tracking capabilities, as your able to provide consistent and up-to-date load locations. GPS gives you real-time information about your ETA to a location. When you are focused on providing excellent customer service, you want to be able to tell your clients exactly when to expect their freight to be delivered.
GPS technology makes that happen. Instead of giving them broad estimates, you can let them know exactly what time to expect you. In fact, you can even provide them with access to some of your GPS information so that they can see where their freight is located. That real-time awareness makes it possible for them to plan for their freight arrival times.
Using GPS Technology Means You Can Avoid HOS Violations
ELDs keep track of federally mandated Hours of Service (HOS) records. GPS tracking gives you precise information about exactly how long your drivers have been on the road, when they have their next rest break scheduled, and how many hours they can continue to drive without a HOS violation. Receive alerts when drivers get close to their limit so that you can avoid unexpected fines or delays. Dispatchers can also use GPS information to provide drivers with accurate information about avoiding HOS overages.
What Do Small Trucking Fleets Need in a GPS Tracking Program?
The vast majority of freight hauling that is completed in the U.S. is done through small fleets. Small fleets play a vital role in getting the nation’s freight from where it starts to where it ends up.
Small fleets, though, have different needs than large trucking companies. First of all, they usually only have one dispatcher responsible for managing the fleet, who might work for the company or be self-employed, running their own trucking business. This manager needs as much information as possible, in real time, and with as few hiccups and headaches as possible.
Small fleets are best supported when they choose fleet management software that learns from your fleet’s preferences and capabilities.
Instead of constantly analyzing data, crunching numbers, and evaluating routes for better optimization, dispatchers can depend on systems that do that work for them. This type of software can successfully and effectively analyzes massive amounts of data to give you sophisticated suggestions and recommendations for improving day-to-day operations at your company. Tools like map search and preferred lane recommendations are changing the trucking industry.
Xpress Technologies Offers A Fleet Management Suite That Supports Small Trucking Companies
Xpress Technologies is a technology company that is run by freight industry insiders. We understand what small trucking companies need to improve sustainability, keep drivers safe and happy, and increase profits.
The goal of any dispatcher is to keep their fleet running full. With fleet management software, you can manage your fleet from home, from the office, or from the road. With convenient GPS tracking that you can access from both your desktop and your mobile devices, you will be able to utilize all of the benefits of GPS technology that we have addressed in this article.
Our map search feature is an especially useful tool in day-to-day fleet operations management, allowing you to see routes, roads, highways and potential headaches before booking freight.
Check out our recent blog post that walks you through map-based searching and how you can use it to optimize your fleet today:
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